North Carolina makes a great last stop for our Mom Heart Conference season. And this year, we’ll be back at the hotel where we held our first NC event back in 2001. Due to some unforeseen technical issues, I have not been able to email the Pre-Conference Information Letter to our NC friends. I apologize for the delay and will send it as soon as we can. In case you stop by here, though, the entire letter is posted below. Please let your friends who will be attending know about it. The email is coming soon. See you in four days!
Mom Heart Conference 2013
February 22-23, 2013
Sheraton Imperial Hotel, Durham, NC
PRE-CONFERENCE INFORMATION LETTER
Dear Mom Heart Mother,
I am so pleased you will be joining us for the Mom Heart Conference at the Sheraton Imperial Hotel on February 22-23. This is our 16th year of Mom Heart Conferences! I pray that you will be encouraged, refreshed, and inspired as a mother from our time together. This has been a wonderful season of conferences so far, and we are glad we can return to Raleigh-Durham after missing last year. Listed below are important details you need to know before arriving at the hotel. Please read the entire letter to be sure you know what to expect so you can plan ahead. For additional information, you can also visit our ministry website at wholeheart.org, or contact Jennice at firstname.lastname@example.org.
This Is Your Confirmation: This email is confirmation of your registration. If you know someone who is registered but did not receive this letter, please have them contact us immediately by email at email@example.com (Subject: “Did Not Receive NC Pre-Conference Letter”).
NO “Day Of” Registrations: If you have a friend who hopes to come and maybe get in on the day of the event, please let them know we cannot guarantee a place if they wait. Have them call and register today.
Nursing Mothers: We are so glad you are able to join us, but we can accommodate little ones only with some necessary restrictions: (1) Please sit at the tables designated for nursing mothers; (2) for safety and liability reasons, and out of courtesy to other attendees, children are not allowed elsewhere in the ballroom; (3) no strollers, carriers, or blankets will be allowed in the ballroom area; (4) please use only one table space for you and your child; and (5) only infants and lap babies are allowed—absolutely no crawling or toddling children. Your table will be near an area with comfortable seating and floor space where you can be with your child and listen to the speakers, or go if your baby is being noisy.
Directions: The Sheraton Imperial Hotel is located at 4700 Emperor Blvd., Durham, NC 27703. There is also a link for a map and directions on the conference page on our website.
Conference Check-In: Check-in for the conference will begin at 1:00pm Friday afternoon (2/22). We’ll be eagerly awaiting your arrival! When you check in, you will receive your conference notebook and name badge. Please wear your name badge at all times. It is also your Saturday luncheon “meal ticket.”
Hotel Check-In: Most attendees begin arriving around noon so anticipate a wait at the front desk for checking into the hotel for your room. Come as early as you can to allow extra time so you can enjoy the first workshop at 3:00pm.
Hotel Room: If you have not already reserved a hotel room at the “Mom Heart Conference” special rate ($89.00/night), there may be cancellations or other discounts available. Call the hotel to check rates and availability (919-941-5050).
Friday Afternoon Workshops: Workshops will be held in the main ballroom. Please allow extra time to be seated and settled by 3:00pm. Clay and Sally Clarkson will lead off the workshops at 3:00pm speaking on At Home with Heartfelt Discipline. Misty Krasawski (ITakeJoy.com editor, Mom Heart Leader) will speak at 4:00pm on Beauty from Chaos.
Friday Dinner: Dinner is on your own. The hotel offers dining for conference attendees, and there are other restaurants within walking and driving distance of the Sheraton Imperial Hotel. Please plan your dinner so you can be back to the hotel in time to be seated and settled by 7:00 pm.
Friday Evening Session: The first main session will begin promptly at 7:00pm. At 8:00pm, Ruth Schwenk will speak on Making It as a Mother (part 1). At 9:00pm, Sally will speak on Destined to Live for God and the power of hope. The session will end at 10:00pm, and the ballroom and book tables will stay open until about 10:30pm to allow for fellowship and shopping.
Saturday Morning Session: The first Saturday session begins at 8:45am with worship. Sally will speak Saturday morning at 9:00am on Destined to Love Your Children. After a break, Sarah Clarkson (ThoroughlyAlive.com, author) will speak at 10:30am on The Journey of Faithfulness: Becoming Chosen, followed by Ruth Schwenk speaking on Making It as a Mother (part 2). The Saturday morning session will end at 11:30am. If you’re staying only Friday night at the hotel, you can use the break time before the luncheon to check out of your hotel room if needed.
Saturday Luncheon: We will clear the ballroom quickly at about 11:30am so the hotel staff can prepare the room and set the tables for the luncheon. You may leave your notebook and other belongings in your seat. The doors to the ballroom will open again at about 12:15pm for the banquet luncheon.
Saturday Afternoon Session: The final session will begin at 2:00pm. Sally will host a My Mom Heart panel discussion with Mom Heart leaders who will share personal insights and stories of hope about motherhood. Sally will speak at 3:30pm on Destined to Leave a Legacy. The conference will conclude by 4:30pm. The book table area will stay open until 5:00pm for final purchases and checkout.
Friday and Saturday Seating: Seating is on a first-come basis for Friday afternoon and evening. Friday seating, however, cannot be saved overnight for Saturday. Doors will open Saturday morning at 7:30am, so if you want to sit as a group have someone come early to reserve your seats. Once the session begins, all unused seats will be open. Seating will remain unchanged throughout the rest of the day on Saturday.
Book Tables: The WHM book tables will be open Friday by 1:00pm, and throughout the day on Saturday until 5:00pm. We try to bring enough inventory but we cannot guarantee availability of a title.
Cancelations: There are no refunds after Tuesday, February 19. Until then, cancelations are subject to a $25.00 fee. However, you may transfer your registration to another person at any time without penalty. If you are not able to attend the conference, at your request we can convert your registration into a tax-deductible donation if you contact us before 12:00pm (noon) on Friday, February 15. All registrations are final after that time.
Questions about Registration: If you have a question about your registration, contact Jennice Jones in the Whole Heart Ministries office. Email is preferred (firstname.lastname@example.org), but if it is urgent contact her by phone (719-488-4466). If you leave a message, she will return your call as soon as possible. If you have questions about the hotel or your room reservation please call the hotel (919-941-5050).
It is my prayer that this Conference will be a touch of grace in your life so you can smile at the future with faith. You deserve a weekend just for you! We look forward to serving you and sending you home with a refreshed and renewed heart for your children and your family. Thank you for coming!
Wholeheartedly in Christ,
Whole Heart Ministries
1840 Deer Creek Road, #212 | P.O. Box 3445 | Monument, CO 80132
719-488-4466 | 888-FAX-2WHM | email@example.com
Keeping Faith in the Family
Mom Heart PossibiliTea
Friday morning, at the hotel, 9:30-11:30
If you are already registered and plan to attend the Mom Heart PossibiliTea, there will be a Mom Heart representative at the registration table to direct you to the room, or you can ask for directions at the Front Desk.